Today, more than 5 million companies use Google’s G Suite to conduct important business. Many of these businesses are in industries such as finance, education, media, healthcare and others that require secure email to remain legally compliant with data protection laws or to exchange sensitive information without risking the loss of valuable assets. A company’s reputation is one of the most powerful yet fragile assets that can be easily damaged by unintentionally revealing confidential data, especially clients’ or customers’ personal information.
How important is PDF and document security to your company?
There are many examples where you should ensure that your important documents are protected. At the same time, you need to be able to share those documents with people who need to review them.
The consequences of security breaches can be disastrous for companies. Sensitive information can help competitors to gain an edge, or leaks of confidential data can do serious reputational damage, or fines in the case of compliance frameworks such as HIPAA and GDPR. Companies need to consider the potential legal ramifications of data leaks, including misuse of their intellectual property.
Do you know what happens after you send a PDF file or a document? Can you be certain about who has viewed your PDF files? What about when and how often documents are being opened, and from where?
The fact is, control is often lost once a file has been sent out. There is no easy way to keep track of it and realistically, it could end up spread much further than you intended.
PDF file and document tracking solutions help you to understand the movement of your documents and potentially, whether they are spread beyond your intended audience. You can get an understanding of whether your documents might have been compromised, and you may even be able to do something about it, particularly if you use it in conjunction with other document security features.
Let’s take a closer look:
Have you ever had documents that you need to share, but don’t want to give permanent access to? This commonly occurs in businesses where sharing sensitive information is necessary.
We use PDF files and documents for many different reasons. Sometimes, these files could be “sensitive” or “confidential” in nature. Understanding what you can do with digital rights management (DRM) is an important step to secure your important information.
Today, anyone can forward PDF files and documents with ease. Without a digital rights management system in place, it is too easy for information to be forwarded, copied, printed or downloaded.
How secure is your data really? When you send a PDF file, how do you know the file is secure?
Password protection is often one of the first things that comes to mind when considering “document security.” Protecting a PDF file with a password is an easy way to ensure that a sent file is protected.